From inbox to wheels-up
Follow one urgent shipment through AIRDASH - from the client's email to the last line of the audit log - in eight stages on a single platform.
Eight stages, one continuous flight
Every mission follows the same path through AIRDASH, from the first email to the audit log.
- 101 / 08Inbox
Request arrives
A client emails an urgent shipment request, or your team enters it by hand. AIRDASH ingests Gmail and Outlook directly, and a relevance classifier sets aside the mail that isn't a request.
- Gmail & Outlook ingestion
- Manual entry
- Relevance classifier
- 202 / 08Intake
AI extracts the details
Gemini and OpenAI models read the email and fill a structured request: origin, destination, pickup and delivery deadlines, dimensions, weight and contacts. A person reviews before anything moves.
- Deadlines & locations
- Dimensions & weight
- Human review
- 303 / 08Planning
Plan the mission
Search flights for feasible routings, price the ground legs with Google Maps, apply courier allowances and airline excess-baggage rules, and let the packing optimizer stack the pieces.
- Flight search
- Ground legs via Google Maps
- Baggage & stacking
- 404 / 08Pricing
Quote
A full cost breakdown with your margin is generated automatically from the plan, and every line stays editable before it goes out.
- Cost breakdown
- Margin control
- Fully editable
- 505 / 08Dispatch
Assign a courier
Check on-board courier availability, then fan the job out to your courier network over Telegram. Couriers accept with one tap.
- OBC availability
- Telegram fan-out
- One-tap accept
- 606 / 08Approval
Approve & send
An internal approval step, then a branded email to the client in your own logo, tone and signature.
- Internal approval
- Branded client email
- Your logo & signature
- 707 / 08In flight
Track live
Follow the mission on a live map with an SLA tracker and real-time notifications. Shift handovers come with AI summaries, so the next desk picks up mid-flight.
- Live map
- SLA tracker
- AI shift handovers
- 808 / 08Done
Deliver & audit
Delivered. Every status change and admin action is recorded in the audit log, and the mission flows into your analytics.
- Status history
- Full audit log
- Analytics
Your playbook, enforced automatically
The rules engine evaluates your conditions at trigger points across the workflow and applies actions on its own - adding a quote line, a time buffer, a risk flag or an extra approval. Every rule is versioned and every execution is logged.
Trigger points
Six tools and a lot of copy-paste, or one workspace
Most urgent-shipment desks run on a patchwork. AIRDASH keeps every step of the mission in one place, so nothing gets re-typed and nothing falls between tabs.
The usual stack
- Spreadsheets
- Chat groups
- Airline sites
- Maps
- Phone
With AIRDASH
One workspace, from inbox to audit log.
| Step | By hand | In AIRDASH |
|---|---|---|
| Read the request | By hand: Re-type details from the email into a spreadsheet | In AIRDASH: AI extracts the fields, you review |
| Find a routing | By hand: Search airline sites tab by tab | In AIRDASH: Flight search shows feasible routings |
| Price the ground legs | By hand: Look up distances in a separate maps tool | In AIRDASH: Ground legs priced via Google Maps |
| Check baggage | By hand: Read each airline's excess-baggage rules | In AIRDASH: Baggage rules and stacking applied to the plan |
| Build the quote | By hand: Assemble costs in a spreadsheet template | In AIRDASH: Cost breakdown and margin generated, editable |
| Find a courier | By hand: Message chat groups and wait for replies | In AIRDASH: Telegram fan-out with one-tap accept |
| Keep everyone posted | By hand: Status updates scattered across email threads | In AIRDASH: Live map, SLA tracker and notifications |
| Hand over the shift | By hand: Write up what's in flight from memory | In AIRDASH: AI handover summary of open missions |
Ready to move faster than the clock?
See how AIRDASH takes an urgent request from inbox to wheels-up - with your own data, in a 30-minute walkthrough.